9 Reasons Why Your Business Needs to Move to The Cloud.

Cloud computing is a huge buzzword, and today is widely recognized as a safe, reliable and
financially sensible solution for businesses of all sizes.

You may have a vague idea about the benefits of cloud computing, but moving your entire
business to the cloud can be a daunting prospect - especially if you’ve invested large amounts
of time and money into crafting an on-premise computing solution that works for you.

But just because your on-premise infrastructure isn’t causing you any problems at this exact
moment, doesn’t mean you aren’t heading for major problems further down the line.

Ask yourself: is our current solution future-proof? Can it scale, if we suddenly acquire a new
customer? Does it offer protection against the latest malware threats? Or, is it actually a ticking
time bomb of workarounds, outdated software and security vulnerabilities?

If you want to see how cloud computing compares to your current on-premise solution, then in
this article we’ll be exploring the top 9 benefits of migrating to the cloud. Regardless of your
organization’s size, industry or annual revenue, by the end of this article you’ll know exactly
what benefits you can expect, if you do decide to move your business to the cloud.

Access your data from anywhere, at any time

Flexibility is one of the biggest benefits of cloud computing. With a cloud computing system in
place, your employees will have any-time, any-where access to all the data and software they
need, in order to complete their work successfully.

This flexibility opens up the possibility of remote working. In particular, having the option to work
from home has been proven to boost employee satisfaction and productivity, and can help you
hang onto your star employees. You could even fully embrace remote working, and hire people
who have exactly the skills your business needs to thrive - even if they’re not physically located
anywhere near your office.

If your organization is geographically distributed, then it’s crucial that your entire workforce has
fast, reliable and secure access to your company’s data and software. If you opt for cloud
computing, then as long as your employees have an Internet connection they’ll be able to
complete their work, regardless of geographical location.

Even if you’re a startup or a small business where all of your employees work in the same office,
it’s important to future-proof your business. If you dream of one day expanding your company,
then cloud computing should be on your radar!

Finally, if a crisis is going to strike your business, then we all know that it’s more likely to happen
after your staff have left the office, and headed home for the day. By migrating to the cloud, you
can ensure your staff have access to the data and software they need, in order to respond to a
crisis out-of-hours, and from the comfort of their own home.

Slash your startup and maintenance costs

Maintaining your own on-premise data center can be expensive.

You’ll likely have to invest in specialist equipment, and may even need to hire experts to install
that equipment for you. Most on-premise servers require an upgrade once every 5 years,
making them a significant and ongoing financial commitment.

By switching to the cloud, you can eliminate many of these startup costs, and transfer the
financial responsibility of ongoing maintenance and upgrades to a third party cloud provider.
This can result in significant financial savings for your business - according to Microsoft’s “Small
businesses and the cloud” report, 82% of businesses reported reduced costs after utilizing cloud

Moving to the cloud can slash your IT expenses at any time, but if you’re currently considering
upgrading your hardware, purchasing new software or renewing any licenses, then this is the
ideal time to migrate to the cloud, to really maximize your cost-savings.

At Systems Assurance, we pride ourselves on offering cloud computing solutions to suit every
budget. If you want to slash your IT ongoings, then please don’t hesitate to get in touch - we’d
be happy to discuss your requirements, and recommend a solution that meets all of your
expectations, while saving you money.

Uniquely tailored to suit you

Cloud computing is an umbrella term that covers many different categories of computing,
including software as a service (SaaS), infrastructure as a service (IaaS), and platform as a
service (PaaS).

When you migrate to the cloud, you have the unique opportunity to choose the exact
combination of infrastructure and software that your business needs, and how you consume
those services - whether that’s SaaS, IaaS, PaaS, or another method of your choosing.

Scalability: Meeting demand while minimizing costs

So, you’ve just won an exciting new client or project; your website has experienced a sudden
spike in traffic, or you’ve managed to lure a team of talented employees away from your biggest
competitor. These are all huge wins, but if your business can’t scale effectively then your
biggest victories can quickly become your biggest headaches.

Traditionally, businesses have planned for sudden and unexpected growth, by purchasing and
maintaining additional hardware and software, including extra servers, storage capacity and
software licenses. However, this is a major financial investment, and it can take years before
your business actually requires any of this additional hardware and software.

Unlike traditional infrastructure, cloud computing can scale to provide exactly the capacity your
business requires at that particular moment. For example, you might want to scale your
computing capacity during peak usage periods, and then drop some of these resources during
quieter periods, to help minimize running costs.

At Systems Assurance, our team of experienced industry experts can upgrade your cloud
computing plan within minutes, so you can be confident that additional capacity will always be
available, if you ever need it.

No need for plan B 

What would you do if your server crashed right now? Do you have a team of experts on-hand,
ready to start the backup process at a moment’s notice? How about a recovery plan, in case of
flood or fire? Hopefully, disaster never strikes you business, but it’s vital that you’re prepared for the worst
case scenario.
                                                                                                                                                                                                                                                                                                                                                                                                        According to the Federal Emergency Management Agency (FEMA), nearly 40% of small
businesses never reopen their doors following a disaster. Having a plan in place won’t prevent
disasters from happening, but it can greatly increase your chances of surviving them.
Traditional computing systems require a dedicated backup and data recovery plan, especially
when those systems contain important data. Without a plan in place, a single system failure may
result in permanent data loss, which can have disastrous consequences for your business.
Implementing a backup and recovery system for your own data center can be expensive, and
may require specialist help. However, a reliable cloud provider should be able to offer you
built-in backup and data recovery options, which makes them one of the most reliable and
robust methods of protecting your company data.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      By migrating to the cloud, you can be confident that even if disaster strikes, your data will
remain safe and accessible over the Internet.

Improved collaboration, even for distributed teams

For globally distributed organizations, cloud computing is one of the most effective ways to
promote collaboration between employees who are located in different buildings, and potentially
even in different countries.

Cloud computing ensures that all of your employees have access to your company data,
documents and other important items, but it also provides a central location where your
employees can be confident that they’re accessing the latest version of each item.

Traditionally, maintaining a “single source of truth” has been a major obstacle to successful
collaboration, especially for globally distributed organizations. If you’ve ever tried to collaborate
on a document with multiple people over email, then you’ll appreciate just how easy it is to wind
up with multiple versions of the same document!

By collaborating in the cloud, your geographically distributed teams can work on the latest
version of a document, project or any other item, without any of the misunderstandings and
confusion that can often prevent successful collaboration.

Replace unpredictable costs, with a scheduled payment plan

On-premise servers require ongoing maintenance, repairs, upgrades and many other
miscellaneous costs. You can budget for some of these expenses, for example servers typically
require an upgrade once every 5 years, but other costs can be more difficult to forecast, such as
repairing a failing server or replacing damaged hardware.                                                                                                                                            
                                                                                                                                                                                                          A cloud provider can replace these ongoing, and often unpredictable costs with a monthly or
even an annual payment plan. Replacing unpredictable costs with predictable costs, is going to
help you budget more accurately, which is important for businesses of all sizes, but can be
particularly crucial for startups and smaller businesses, who often work to tighter budgets.

Protection against mobile data theft

If you’re considering migrating to the cloud, then the security of your data should be a top
priority. When it comes to ensuring that your private data remains private, cloud services have
one important advantage over on-premise infrastructure.

For many businesses, it feels perfectly normal for employees to access work emails and other
corporate data on their smartphone or tablet - but this means that your typical employee is
walking around with a wealth of sensitive company information on their mobile device(s).
If an employee misplaces their device, then you can quickly find yourself at the center of an
embarrassing public relations disaster, as your company’s private information is made public,
potentially resulting in loss of revenue, loss of customers, and damage to your reputation.
Something as innocuous as an employee leaving their smartphone at their local coffee shop,
could potentially have disastrous consequences for your business.

Now, imagine the same scenario, but you have the ability to remotely wipe the misplaced
smartphone, as soon as it’s reported missing.

Interested in learning more? Then check out our Top 7 Ways to Secure Microsoft 365, where
we discuss why your employees’ smartphones and tablets represent such a huge security risk,
and the steps you can take to protect your business from this growing threat.

Decrease the strain on your IT department

Are your IT department struggling to meet their deadlines? Have you noticed your staff
responding to emails late into the night, or checking in over the weekend?

If you place your employees under too much pressure, then they’ll inevitability start looking for a
new job. No-one wants to lose their best employees, so if you suspect that the workload is
getting too much for your IT department then it’s vital you relieve some of that pressure.

Moving your business to the cloud is one of the most effective ways to remove the stress and
strain from an overworked IT department, as even tracking your company’s underlying server
software can be a time-consuming process.

By enlisting the help of a third party cloud vendor, your in-house staff will no longer be solely
responsible for all of the setup, maintenance, upgrades, and database backups associated with
on-premise infrastructure, leaving them free to focus on more important tasks.

Ready to let us worry about the cloud, so you can concentrate on running your business?
Schedule a callback with one of our experienced engineers, today.

Need more information about moving to the cloud? Then take a look at our free E-book. We’ve created this myth-busting guide for all things Office 365. 

Claim Your One Month FREE Trial of Microsoft 365 E5 Today.

Speak to a member of our team today 0114 292 2911 or email sales@systemsassurance.com if you need any assistance.

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