Are you considering migrating from G Suite to Office 365?
Perhaps you’ve compared G Suite and Office 365, and concluded that Office is a much better fit for your business; or maybe you’re still unsure which productivity suite has the features you need, and want some more information before committing to any kind of migration.
At Systems Assurance, we have extensive experience helping businesses of all sizes migrate from Google’s G Suite, to Microsoft’s Office 365.
In this article, we’re sharing the top 6 real-world reasons why so many of our clients decided to migrate their business from Google, to Microsoft.
1. Keep your files and data safe, with SharePoint
Every G Suite user has their own personal area of Google Drive storage, and the ability to share and collaborate on documents is widely acknowledged as one of G Suite’s strongest features. However, Google Drive doesn’t provide structured file storage, which puts your business at risk of losing important documents and data, especially when those files are shared with multiple users.
In addition, if one of your employees does accidentally delete a shared file, G Suite doesn’t provide in-place file recovery, so your staff will need to navigate a lengthy and time-consuming file recovery process.
Similar to G Suite, Office 365 users have their own personal storage area, provided by OneDrive, but secure storage is supplied by SharePoint. SharePoint is a robust document management system that can help protect your shared files, but if a file is accidentally deleted or becomes corrupted, then Office 365 also provides an in-place file recovery solution, so you should have no issues restoring your missing files.
2. Be more productive offline, and on the go
Offline support is one of the fundamental differences between Office 365 and G Suite. You can only access the G Suite applications via your web browser, while Office 365 provides a desktop counterpart for each of its core cloud-based apps and services.
Some of the G Suite applications do support offline editing, but this requires you to explicitly make each document available for offline editing before you lose Internet connectivity. It’s easy to get into a situation where you lose your Internet connection midway through working on an
important document, only to realise that you didn’t make this document available for offline editing!
If your employees regularly travel, or work in locations where there isn’t a strong, reliable Internet connection, then they may regularly struggle to access their G Suite documents and data, which can have a serious, ongoing impact on their overall productivity.
If you need to ensure that your employees remain productive regardless of whether they’re online or offline, then your business may benefit from Office 365’s desktop apps and offline support.
3. A flexible, scalable solution for your growing business
Cloud-based software is designed to be flexible and scalable, particularly when compared to traditional on-premise systems. However, Office 365’s centralized Admin Center and built-in integration with Azure make it ideally suited to scaling on-demand.
If your business is experiencing growth, or you have fluctuating requirements, then Office 365 can provide the level of flexibility and scalability required to support your changing business’ needs.
4. A familiar, industry standard
Resistance to change is one of the biggest challenges businesses face when implementing anything new. This resistance, and the temporary drop in productivity while employees get up to speed, can often prevent businesses from making changes that will benefit them in the long run.
If you do choose to migrate from G Suite to Office 365, then some teething problems are inevitable. However you may discover that your employees already have some experience with Office, particularly core applications such as Microsoft Word, Excel and PowerPoint, which have long been the industry standard and are widely used in both the workplace and at home. If your business is based on the Windows operating system, then your employees should already be familiar with some of the Office 365 apps and services, even if your business has always had a G Suite subscription.
If G Suite is no longer meeting all of your requirements and you’re looking for a new cloud-based productivity suite, then Office 365 is a professional, powerful alternative, with less of a learning curve than you might expect.
5. A powerful feature set, for power users
At a high level, G Suite has a reputation for being quick and easy to use, whereas Office 365 is known as an advanced productivity suite with a complex and powerful feature set.
If you need to perform advanced tasks or process large amounts of data, then G Suite may not have the functionality or horsepower your business needs. For example, many businesses have reported experiencing significant slowdowns when using Google Sheets to crunch large amounts of data. By contrast, Microsoft Excel can typically process large amounts of information with zero lag, especially if you’re using the desktop client.
6. A pricing plan that’s tailored to your business
Most cloud providers offer a range of pricing plans, giving you the freedom to select a plan that meets all of your businesses’ needs, while representing the best possible value for money.
Google offers three G Suite pricing plans (Basic, Business and Enterprise) but if you feel restricted by these options, or they’re no longer a good fit for your business, then Microsoft has a much wider range of pricing plans.
If you need licenses for 300 employees or less, then you can choose from Business Essentials, Business, Business Premium, or Microsoft 365 Business. If you require more than 300 licenses, then you can choose from the following:
- Microsoft Office 365 Enterprise F1.
- Microsoft Office 365 Enterprise E3.
- Microsoft Office 365 Enterprise E5.
- Microsoft 365 Enterprise F1.
- Microsoft 365 Enterprise E3.
- Microsoft 365 Enterprise E5.
Schedule a free 15 minute call with one of our engineers.
If you’re ready to migrate to Office 365, or just want more information about Microsoft’s productivity suite, then why not get in touch?
Our team of experts will be happy to talk through your unique requirements, and help you select the pricing plan that offers the apps, services, features and storage capacity that your business needs, while remaining firmly within your budget.
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